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2014 Summer Forum Timeline and Reference Pages

2014 Quick Reference Page
Attendee Pricing Summary
 Date  What Who
  How Much?
3/3- 4/15
 Early Early
Bundle Purchases
 Four packs
 $440
4/1-
4/30		 Early Bird
 Members
Non Members
 $125
$160
5/1-
5/29
 Standard Members
Non Members
 $140
$180
5/30
-6/3
 At the door
 Members
Non Members
 $160
$199
4/1-
4/30
 Open
  Marketing Collaborator members
 $125
3/3-
5/30
 Open
 VIP/Past Presidents/Committee/Volunteers
 $110
3/3-
5/30
 Open Media $45
3/3-
5/30
 Open Speakers/Sponsor Representatives $0

2014 Committee Member and Contact Information

SF committee meetings will be via Conference Call on the 2nd Monday of every month, at 3:30 pm.  Conference call service is Calliflower
Invites are sent prior to the scheduled meeting to include a link to join the meeting online as well as access to a call in number to join via phone

 Adele 
 Dietrich
  Chair
 AFP Liason
  adietrich@azfoundation
 .org
 Ed Knight
  Programs
  EKnight@azfoundation
 .org
 Mallary 
 Tytel		  Programs  mallary@simplerules
 foundation.org
 Cris Sar  Programs  csar@phoenixchildrens
 .com
 Steve
 Brock
  Sponsors
  steve@wbassoc.com
 Tiffany 
 Coggeshall		  Sponsors &
 Volunteers		  tiffanyc@beyondtheask
 .net
 Sierra 
 Kamela		  Sponsors  skamela@hacienda
 healthcare.org
 Allison Gee  Sponsors  allisongee@msn.com
 Beth 
 Salazar
 Diane 
 Jezek-
 Powell
  LAL
  esalazar23@cox.net
 djezek- 
 powell@gomperscenter
 .org
 Brad Harris
  Marketing
 Collaborators
  bharris@azfoundation
 .org
 Russ 
 Goldstein
  Social Media
  Russell.Goldstein@
 ustrust.com
 Lindsey
 Jackson
  Social Media
  ljackson@gblaw.com
 Nicole 
 Powers		  End of Day  
 Giveaways		  npowers@wish.org
 Melissa
 Kemp
  Admin  melissa@premium
 organization.com
   Board or
 Philanthropist		  

2014 Summer Forum Primary Goals
 Minimum Net Profit
 $6,000
 New PGRTAZ members 
 (7/31/14)
  20
12/31/13 active members:
 New PGRTAZ annual
 sponsors
  2
 E-Newsletter
 Website
 Marketing Collaborators'
 Joint Calendar
 Active Job Bank
 New Marketing
 Collaborators
  2
 Bring total to 13
 Improve/expand
 Volunteer
 hours tracking
 mechanism
  
 Find/Confirm 2015 SF
 Chair
  
 Maintain 2013
 size/scope of event
  similar prices points (registrations and sponsors)
 Offer 3 education tracks
 3 key note speakers-nationally
 recognized
 Repeat/expand sustainability thread
  Enhanced focus
 Add/improve metrics

Upcoming 2014 Summer Forum
Committee Meeting
Agenda
Program Schematic
Online Survey Results
Sponsorship Summary
Event Success Metrics with Results

2014 Summer Forum Committee
Meeting Archives
 10/28/2013 Notes
  Agenda
 11/11/2013 Notes
  Agenda
 12/9/2013 Notes
  Agenda
 1/10/2014 Notes
  Agenda
 2/14/2014 Notes
  Agenda
 3/14/2014 Notes
  Agenda
 4/11/2014 Notes
  Agenda
 5/9/2014 Notes
 Agenda

2014 PSKey Target Dates and Deadlines

Committee De Brief
  6/20/14  
Summer Forum
  6/3/14  Done
Community Lounge Materials at PCC  6/2/14  Done
Assemble Conf Book/Name Tag/Flash  5/30/14  Done
Standard Registration Ends  5/30/14  
Speaker Flash Drives ordered  5/16/14  Done
Proceeding Book to Printer  5/16/14  Done
Final Speaker Outlines Turned
In		  5/15/14  Done
Early Bird Closes  5/15/14  Done
All proceedings book content to graphic designer for layout
  5/15/14  Done
Deadline for Ads and all other proceedings book content
  5/15/14  Done
Early Bird Opens
  3/3/2014  Done
VIP/Media/Comp Registration Opens
  3/3/14
  Done
Confirm Collaborators: start
Press Releases		  2/28/14  
Registration Brochures
Distributed		  2/28/14
 Done
Outreach invite to
Collaborators for 2014		  2/14/14  Done
Registration Brochures to
Printer
  2/14/14
  
Registration brochure content
to graphic designer for layout
  1/31/14
  done
Deadline for
Sponsors/Speakers in Reg Brochures
  1/31/14
  done
Headliners; breakout speakers Booked and confirmed
  1/31/14 done
All Speakers desired INVITED  1/15/14  done
Settle on program topics/list of headliners  1/10/14  done
Best Possible Visibility and PR
 
Coordinated sponsorship follow up
 1/1-
 1/31/14
  done
Save the Date Notice posted
 to website and ready to go
to print
 12/13/13  done
Mass Sponsorship Appeal out  11/30/2013 done
Begin work on look/feel graphic options
 10/28/2013 done
Budget, Theme, Logo,
Committee OK		 10/28/2013 done
Board basic OK: budget/theme/goals  8/2013 done

2014 Reference Tools
 Master Summary (Committee members, speakers,
 sponsors, volunteers)
 Sponsor Opps and Benefits
  
 Sponsor Appeal List  
   
   
   
   
   
   

2014 Summer Forum Programs Committee Meetings

12/20/2013 Notes 
 Agenda
1/7/2014 Notes 
 Agenda
1/15/2014 Notes
 Agenda
1/24/2014 Notes
 Agenda
2/6/2014 Notes
 Agenda
2/12/2014 Notes
 Agenda
2/21/2014 Recording of the meeting
 No Agenda
Archives: Downloads and Forms and lists from prior Summer Forums
 2013 Budget (as drafted)
  
 Sponsor Letter
  
 2013 Sponsor Levels and Benefits
  
 2013 Committee DeBrief
  
 2013 SF Evaluations
  
 2013 Master Summary Spreadsheet as of 3/10/2013
  
 2013 Run of Show
  
   
 2012 Budget
  
 2012 Sponsor Letter
  
 2012 Sponsor Levels and Benefits  
 2012 Committee DeBrief
  
 2012 SF Evaluations
  
 2012 Master Summary Spreadsheet
  
 2012 Run of Show
  
   
 2011 Budget (approved)
  
 2011 Sponsor Letter
  
 2011 Sponsor Levels and Benefits
  
 2011 Final Report
  
 2011 SF Evaluations
  
 2011 Speaker Letter
  
 2011Master Summary Spreadsheet
  
 2011Run of Show
  


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